Where small businesses waste money on IT
It’s rarely one big thing. It’s dozens of small things that add up.
💸 Licences for people who’ve left
Still paying for Microsoft 365, software subscriptions, and cloud storage for ex-employees.
💸 Software nobody uses
Bought it for a project, trial turned into a subscription, or just forgot it was there.
💸 Premium tiers you don’t need
Paying for Business Premium when Basic would do. Enterprise features for a 10-person firm.
💸 Auto-renewed contracts at higher rates
Support contracts, hosting, and subscriptions that quietly went up when you weren’t looking.
💸 Duplicate tools doing the same job
Dropbox and OneDrive. Zoom and Teams. Two backup systems. Nobody joined them up.
💸 Overpriced support you could get cheaper
Paying top rates for basic support, or stuck with a provider who knows you won’t shop around.
What we review
We go through everything and find the savings. Nothing complicated — just a proper look at what you’re paying.
Microsoft 365, Google Workspace, Adobe, accounting software, CRM, industry-specific tools — every licence and subscription.
Website hosting, cloud storage, backup services, email hosting — are you paying too much or using the wrong tier?
Broadband, phone lines, mobile contracts, VoIP — often the easiest place to save money quickly.
IT support, maintenance agreements, vendor support — what are you actually getting for the money?
Antivirus, firewalls, password managers, backup — necessary, but often over-specced or duplicated.
Printers, leases, maintenance contracts — sometimes it’s cheaper to buy than keep paying monthly.
Real examples of what we find
Every business is different, but here’s the kind of thing that turns up in almost every review.
£2,400/yr
Saved by cancelling unused Microsoft licences
£1,800/yr
Saved by switching broadband provider
£3,600/yr
Saved by renegotiating IT support contract
£960/yr
Saved by consolidating cloud storage
These are real examples from local businesses like yours. Your savings will depend on your current setup.
How it works
We do the digging. You make the decisions. Simple.
- Gather: You share your invoices, contracts, and login details
- Review: We go through everything and find the waste
- Report: You get a clear list of what to cut, change, or renegotiate
- Act: We help you make the changes or do it for you
Most reviews take 1-2 weeks. You’ll have a clear picture of where your money’s going and how to save it.
What you get
Not a 50-page report you’ll never read. Practical stuff you can actually act on.
📊 Complete cost breakdown
Every IT cost in one place. What you’re paying, what it’s for, when it renews. Finally, a clear picture.
✂️ Cut list
Things you can cancel or reduce straight away. Quick wins that put money back in your pocket immediately.
🔄 Renegotiation targets
Contracts where you’re paying too much. What to say, what to ask for, and what’s realistic to expect.
📅 Renewal calendar
When everything renews, so you never get caught out by auto-renewals again. Set reminders, stay in control.
Why costs creep up
It’s not your fault. IT spending is designed to grow. Vendors rely on you not noticing.
- Auto-renewals: Contracts renew at higher rates unless you challenge them
- Per-user pricing: Costs grow every time you hire someone
- Feature creep: You get upgraded to tiers you don’t need
- Nobody’s watching: Without regular review, waste accumulates
- Vendors benefit: They’re not going to tell you you’re overpaying
Before and after
❌ Before the review
- No idea what you’re paying for IT overall
- Invoices come in, you pay them
- Contracts auto-renew without checking
- Licences for people who left months ago
- Duplicate tools doing the same thing
- Paying premium prices for basic needs
✓ After the review
- Complete picture of IT spending
- Know what’s worth it and what isn’t
- Renewal calendar so nothing sneaks past
- Only paying for what you actually use
- Consolidated, simpler setup
- Right-sized contracts at better rates
Questions people ask
Straight answers. No waffle.
How much does a cost review cost?
It’s a fixed fee agreed upfront — typically it pays for itself many times over with the savings we find. We’ll give you a quote after an initial chat, and if we don’t think we can save you enough to make it worthwhile, we’ll tell you.
What information do you need from us?
Invoices, contracts, and access to your admin portals (Microsoft 365, Google, etc). We’ll give you a checklist. Most of it you can pull together in an hour or two.
Will you cancel things without asking us?
No. We’ll tell you what we recommend cutting and why, but you make the decisions. We can help you make the changes or do it for you — but nothing happens without your say-so.
What if there's nothing to save?
It happens occasionally — some businesses are already quite tight on IT spending. If we don’t find meaningful savings, we’ll tell you. You’ll still get the cost breakdown and renewal calendar, which is useful to have anyway.
Can you help us renegotiate contracts?
Yes. We can coach you through it, join calls with you, or handle the negotiations directly. We know what’s reasonable to ask for and what the going rates are.
Do you do this on an ongoing basis?
If you want. Some clients do a one-off review, others have us check in quarterly or annually to keep things tight. We can set up a retainer to monitor spending and catch problems before they grow.
Find out what you could save
Quick chat to understand your setup. If we think there’s meaningful savings to find, we’ll tell you how it works. If not, we’ll say so.
Or just email us: [email protected] – we usually reply within a day.